| Loss
of Passport
Loss of passport
should be immediately reported to the nearest Police Station and
to the nearest Passport Office/ Indian Mission. Passport holder
shall be responsible for misuse of passport due to non intimation
of loss to the concerned Passport Office/Indian Mission.
Passport is a Govt. property and should be surrendered when
demanded in writing by any Passport issuing Authority. Thus
if you have lost your Passport, then please Inform the nearest
Police Station and obtain a copy of the FIR.
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| Replacement
of Damaged Passport
If your passport
gets damaged, you are entitled to get it replaced.
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| Application
for Duplicate Passport
An application for
issue of a duplicate passport in lieu of lost, stolen, damaged,
destroyed or for any other such reasons, should be made in the
revised application form No. 3.The revised Form No. 3 consists of
three cards and twenty six pages as under:
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| Index
Card
This card (front
side) should be filled in by applicant in Block Letters.Back side
of the card is filled in by the Regional Passport Office.
It is meant for the purpose of keeping permanent record by the
Regional Passport Office.
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| Card
for Machine Writing
This card(front
side) is also filled-in by the applicant in Block Letters in Black
Ink.Back side of the card is filled in by the Regional Passport
Office.As and when the computer writing of the Passport is
introduced, the information in the Card will be used by the
computer operator for computer writing of the passport.
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| Acknowledgement
Card
This card (both
sides) is also filled in by the applicant and is used by the
Regional Passport Office as an acknowledgement of the application
form for passport and other documents.
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| Pages
No. 1 to 4
These consist of
main application form and should be filled in extremely carefully
in Block Letters. Please ensure that details of passport, if
any, held earlier are given. If passport was applied
for but not issued for any reason, please furnish file number or
key issued for any reason, please furnish file number or keynumber
and date of submission of passport application to avoid future
complication.
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| Pages
5 & 6
In page 5 specimen
signatures or thumb impression of applicant in the boxes given and
on the two stickers should be given.two clear photographs (without
signature) may also be pasted in the boxes provided for this
purpose. sign with black ball point pen only. Kindly note the
earlier practice of giving two photographs in a separate envelope
has been dispensed with. Nothing should be written in the blank
space meant for office use on page 5 & 6.
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| Pages
7 to 10
These
pagesconstitute Personal Particulars Form in duplicate and are
needed by the Regional Passport office for the purpose of Police
Verification. The form should be filled-in completely and
correctly otherwise delay in issue of passport may occur due to
late/non receipt of Police Verification Report.
If the applicant
has not continuously stayed at the present address for the last
one year, please photocopy the Personal Particulars Form' and
enclose an additional set (in duplicate with photographs) for each
additional place of stay.
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| Pages
11 to 18
these pages should
be filled only in case of third loss/damage of passport. All the
copies should be filled in by applicant.
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| Pages
19 to 26
These pages consist
of Passport Information Booklet. The instructions contained in the
Booklet should be read carefully before filling the form. Before
submitting the application remove and keep the booklet for future
handy reference.
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| What
are the recent changes in the New Application Form ? |
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| The
new form incorporates the following changes. |
| (i) |
Period
of Police Verification/Certification from Deputy
Secretary etc. has been reduced from two years to
one year. |
| (ii) |
The
requirement of giving two photograph in a separate envelope
has been dispensed with.Instead of it, two extra
photographs have to be pasted on a separate sheet
provided in the form. |
| (iii) |
Column
meant for Declaration of parents/ guardian in
case of passport for minor, now clearly provides for signatures by
both the parents/guardian. |
| (iv) |
Affidavit
to be submitted by illiterate applicant as
proof of date of birth can now also be attested by Notary Public
as against the earlier requirement of attestation by the
Magistrate only. |
| (v) |
A
new card has been added for machine writing of the
Passport. |
| (vi) |
While
applying for a minor's passport, attested
photocopy of passport if any of both parents should incorporate
their present marital status. Moreover, at least one of parents of
the minor child must hold a valid Indian passport failing which
passport to minor applicant shall be issued which passport to
minor applicant shall be issued only after receipt of clear police
report. |
| (vii) |
The
cut off period for issue of out of turn passport
has
been increased from four weeks to five weeks. |
| (viii) |
If
the applicant has resided at more than one place during
last one year then all previous addresses with the
relevant dates should be mentioned in the verification
certificate. |
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| Where
from to Obtain Application Forms ?
Revised Application
forms are available free from the Regional Passport Offices as per
list given at Annexure I and Chief Passport Officer's office at
Ministry of External Affairs, Patiala House House Annexure. Tilak
Marg, New Delhi, These forms, are also available from the Head
Post Offices on payment of Rs. 3 per form.
As there is huge
rush of persons seeking application forms from the RPOs and one
form is generally issued to one person only, the Ministry of
External Affairs has recently authorised M/s Jaina Book Agency
(Sales), C-9, Connaught Place, New Delhi.Ph. :3326728, Fax : to
print, distribute and supply the application forms. Printing by
any other personis strictly prohibited. Any unauthorised person
printing and/or supplying the form can be prosecuted under the
law. Unauthorised printing of the form without approval of
Unauthorised printing of the form without approval of Ministry of
External Affairs is not acceptable.M/s Jaina Book Agency (Sales)
in turn has authorised a number of Bookshops &Stationers to
distribute/sell these forms.A complete list of such outlets is
given at Annexure II. The form is readily available at these
outlets.Maximum retail price of the form is Rs. 7.50 (inclusive of
all taxes).
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| What
is the prescribed fee and how it is paid?
An all inclusive
fee of Rs. 2500 is to be paid alongwith the application form
either by bank draft drawn in favour of the Passport office or in
cash.In case of Bank draft full name of the applicant and
application number should be written on the reverse ofbank draft.
For issue of
duplicate out of turn (Tatkal) Passport within five working days
of the date of application, an additional fee or Rs. 2500 is also
payable.
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| How
to Apply ?
An application for
passport may be submitted person ally or through a representative
or by registered post. Only one copy should be submitted. Second
copy maybe filled and kept by the applicant for future reference.
You must be
extremely careful while filling the forms, which have now been
further simplified, as there are a lot or discrepancies in the
information given given in the form and the documents. There is
considerable delay in issuing the documents. There is considerable
delay in issuing the passport on this account for which the RPO is
unnecessarily held responsible.
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| Documents
Attested copies of
all documents are required to be attached with the application
form.Originals should how-ever be produced for verification and
same will be returned after verification.
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| (a) |
If
Passport is Lost |
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(i) |
Attach
copy of First Information Report (FIR) from the police station
where the loss has been reported, |
|
(ii) |
Affidavit
as per specimen appended at Annexure IX, and |
|
(iii) |
A
signed statement (on plain paper) describing circumstances leading
to loss of passport. |
|
(iv) |
A
copy of letter written by applicant to concerned PO(s) /Indian
Mission(s) informing loss of passport. |
|
(v) |
NRIs
should submit 4 additional photographs. |
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| (b) |
If
Passport is Damaged |
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|
(i) |
Attach
passport, |
|
(ii) |
Affidavit
as per specimen appended at Annexure IX, and |
|
(iii) |
A
statement (on plain paper) describing circumstances leading to
damage. |
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| (c) |
Other
Documents |
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(i) |
A
photocopy of applicant's ration card or any one of the following
documents: appointment letter of reputed companies on
letterhead/water tax/telephone bill/electricity bill/running bank
account etc./Income Tax Assessment Order of last three years or
Election Commission ID Card, |
|
(ii) |
Attested
copy of citizenship document if applicant is a citizen of India by
Registration or Naturalisation, |
| |
(iii) |
If
the applicant has not continuously stayed at the present address
for the last one year, please attach photocopy of the
"Personal Particulars Form" and enclose an additional
set (in duplicate with photographs) for each additional place of
residence, |
|
(iv) |
Govt/Public
Sector/Statutory body employees should submit "No Objection
Certificate" in original (Annexure IV), |
|
(v) |
If
the applicant is eligible of "ECNR" attach attested copy
ofsupporting document (see Chapter 5). |
|
(vi) |
If
the applicant was repatriated at Govt. cost, enclose documents to
show that expenditure incurred by the Govt.on his/her repatriation
has been fully refunded to the Govt, of India , Ministry of
External Affairs.
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|
(vii) |
If
the applicant was deported to India, give details of Emergency
Certificate/Passport. |
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| (d) |
When
applying for a Minor's Passport |
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|
(a) |
Affidavit
by legal guardian (Annexure V) only if parents are not legal
guardian. |
|
(b) |
Affidavit
by two responsible persons who know the legal guardian as well as
minor (Annexure VI). |
|
(c) |
Attested
photocopy of passport, if any, of both parents incorporation their
present marital status. |
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| Note:
The consent of both parents is necessary for issue of
passport minors (below 15 years). Hence both parents are
required to affix their signatures under the declaration in column
19.In casewhere the parent(s), is/are resident outside India, such
consent from the parent(s), in the form a sworn affidavit, duly
attested by the Indian Mission Post abroad, is acceptable.At least
one parent of the minor child must hold a valid Indian passport,
failing which passport to minor applicant shall be issued only
after clear police report. |
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| (e) |
Proof
of Date of Birth (Attach one of the following) |
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(a) |
Birth
certificate issued by a Municipal Authority or district office of
the Registrar of Births & Deaths; |
|
(b) |
Date
of birth certificate or nationality certificate from the school
last attended by the applicant or any other recognised educational
institution; |
|
(c) |
Affidavit
sworn before a Magistrate/Notary stating nationality and
date/place of birth, as per specimen in Annexure III. This
affidavit is submitted by illiterate applicants as proof of date
of birth in cases no other documents mentioned at Sl. No (a) &
(b) are available. |
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| Note:
In the cases of applicants born on or after 26.01.89.
only Birth Certificate issued by the Municipal Authority or the
Office of the Registrar or Births & Deaths is acceptable. |
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| (f) |
Change
of name |
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| Following
marriage, remarriage or divorce : |
|
(a) |
A
woman applying for first time for a passport in her married name
or for change of name surname in existing passport on account of
marriage must furnish. |
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|
(i) |
Photocopy
of the husband's passport if any, and |
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|
(ii) |
an
attested copy of marriage certificate issued by Registrar of
Marriages or an affidavit form the husband and wife along with a
joint photograph. |
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(b) |
Divorcees
applying for change of name or for deletion of spouse's name in
existing passport must furnish: |
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(i) |
Divorcees
deed duly authenticated by court, or |
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(ii) |
Deed
poll/sworn affidavit (Annexure VII). |
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(c) |
Re-married
applicants applying for change of name/spouse's name must furnish: |
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(i) |
Divorce
deed/death certificate as the case may be in respect of first
spouse, and |
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(ii) |
Documents
as at (a) above relating to second marriage |
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| In
other circumstances for change of name, the applicant (both male
and female) should furnish |
|
(i) |
Deed
poll/sworn affidavit (Annexure VII); |
|
(ii) |
Paper
cuttings of two leading daily newspapers (one daily newspaper
should be of the area of applicant's permanent and present address
or nearby area); |
|
(iii) |
Court
Order. |
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| (g) |
Photographs |
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(a) |
Eight
identical photographs in black and white or in colour of 35mm x
45mm size showing frontal view of full face against a light
background are required. Six photographs should be pasted on the
application in the boxes provided. In the six photographs in such a
way that half the signature appears on the photographs and the
remaining on the application form. The signature across the
photographs should be the same as the specimen signature given by
the applicant in the form. Two clear photographs should be pasted
on Page 5 without signatures |
|
(b) |
Photos
taken with coloured or dark glasses and in uniform will not be
accepted. |
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| (h) |
Caution |
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A
passport is issued under the Passport Act, 1967. It is an offence
to knowingly furnish false information suppress material
information which attracts penal and other action under relevant
section of the said Act. Passport is a valuable document. All
holders are requested to take due care that it does not get
damaged, mutilated or lost. Passports should not be sent out
to any country by post.
Lost of passport should be
immediately reported to the nearest Police Station and to the
nearest Passport Office/ Indian Mission. Passport holder shall be
responsible for misuse of passport, due to non-intimation of loss
to the concerned Passport Office/Indian Mission. Passport is a
Govt. property any should be surrendered when demanded in writing,
by any Passport Issuing authority.
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| (i) |
Out
of Turn Issue of Passport |
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An
applicant desiring to obtain his passport out of turn in view of
any emergency should submit necessary documentation substantiating
the urgency. In case the applicant wishes to obtain his passport in
less than five weeks from the date of submission of the
application form, a verification certificate as per the specimen
at Annexure VIII should also be submitted along with the
documentation of urgency. The Passport Officer shall retain the
right to verify in writing the authenticity of the Verification
Certificate from the official who has issued it. All applicants
seeking a passport out of turn are advised to meet the Passport
Officer concerned after submitting their applications with the
documentation as specified. The head of Passport Office shall
reserve the right to accept or reject such priority requests for
issue of out of turn passports.
Police Verification shall be done
in all cases of issue of passport.
The applicant's Passport size
photograph is also required to be affixed on the Verification
Certificate and attested by the officer issuing the Verification
with his/her signature and rubber stamp in such a way that half
the signature and stamp appear on the photograph and half on the
certificate.
If the applicant has resided at
more than one place during the last one year then all previous
addresses with the relevant dates should be mentioned.
The Verification Certificate may be
got signed by any of the following :
|
|
(i) |
A
Deputy Secretary/Director/Joint Secretary/Add. Secy/Spl. Secy./Secy/Cab.
Secy to Govt.of India. |
|
(ii) |
A
Joint Secretary/Add. Secy/ Spl. Secy./chief Secy to a State Govt. |
|
(iii) |
A
Sub-Divisional Magistrate/Additional DM/District Magistrate of the
district of residence of applicant. |
|
(iv) |
A
District Supdt. of Police/Range, DIG/IG/DGP of district of
residence of applicant. |
|
(v) |
A
colonel and above or equivalent ranks in the Air Force and the
Navy. |
|
(vi) |
A
General Manager of a Public Sector Undertaking. Anyone who issues
incorrect verification certificate may be prosecuted under section
12(2) of the Passport Act, 1967. |
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| (j) |
Tatkal
Scheme |
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Click
on the Link : "TATKAL
SCHEME" |
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| (k) |
Delivery
of Passports |
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|
Passports
is delivered only to the applicant or despatched by registered
acknowledgement due or speed-post to the address given in the
application form. |
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| (l) |
Passport
for Minors |
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Click
on the Link :"MINORS" |
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| (m) |
Emigration
Clearance |
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Click
on the Link : "EMIGRATION
CLEARANCE" |
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| (n) |
Time
frame for Issue of Passport |
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|
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(i) |
In
case of damaged/lost passports (exceed in case of habitual losers)
you should get passport in about five weeks provided you applied
to the same office which issued your original passport |
|
(ii) |
If
you have applied for a duplicate passport to an office other than
the one which issued the passport your have lost or damaged, you
should get your passport in six weeks. |
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| (o) |
Redressal
of Companies |
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For
any complaint please approach the RPO/PO heading the office in
your area (Annexure I).If you are not satisfied with the service
you can either write to the Chief Passport Officer or Fax or
telephone him at the following address: |
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|
|
Chief
Passport Officer,
Ministry of External Affairs,
Patiala House Annese,
Tilak Marg, New Delhi-110 001.
Ph. :3384519, Fax :3384461.
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